250-465-0019
Comox Valley Chamber of Commerce | Courtenay, BC
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  • Home
  • Resources
    • MindReader Program
    • Community & Business Info
    • Certificates of Origin
    • Job Board
  • Events
    • AGM 2023
    • 2022 Chamber Awards
  • THE CHAMBER
    • Our Team
    • Bylaws
    • Board of Directors
    • Corporate Partners
    • Contact Us
  • Membership
    • Getting Involved
    • Member Benefits
    • Business Directory
    • Marketing Opportunities
    • How to Start a Small Business
  • 2022 Chamber Awards

The Team

At the Chamber

Executive Director

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Tracey Clarke
executivedirector@comoxvalleychamber.com

Membership Coordinato​r

We are hiring a Membership Coordinator. 
To apply, please submit your resume and cover letter with references  to executivedirector@comoxvalleychamber.com
Position Summary
​

The primary responsibility of the Member Services Coordinator is to increase and retain the Chamber’s membership base.  This staff member promotes, maintains, and sells memberships while supporting our members. The Member Services Coordinator works closely with the local business community and Chamber members. 
 
Regular Duties
  • Formulates and develops strategies to recruit new members and implement systems to retain members
  • Assists with new member inquiries and onboarding
  • Ensures a connection with new members in a timely manner after they have joined, and maintains a consistent level of member support
  • Assists in communication with members when they are late in renewing
  • Maintains membership information, including data entry of applications and welcome packages to new members
  • Is well versed in the benefits of membership and markets these to members and potential members
  • Attends member functions on behalf of the Chamber
  • Attends and participates in Chamber functions
  • Visits members at their place of business at every opportunity
  • Assists the Chamber team with projects as needed
  • Reports monthly with member statistics to the Executive Director
 
 
Qualifications and Skills

  • Grade 12 completion with Post-Secondary Education in Business Administration or related field OR equivalent work experience
  • Proficiency in computer skills including web site maintenance and member management software
  • Proficiency in Microsoft Office
  • Excellent written, verbal and telephone communication skills
  • High degree of tact, diplomacy, and confidentiality
  • Ability to be resourceful and take initiative
  • Good knowledge of the local business community and area
  • Ability to work independently towards timely goals
  • A valid BC driver’s license and use of personal vehicle with business insurance (cost is reimbursed by the Chamber)
 
 
Conditions
 
The Member Services Coordinator reports directly to the Executive Director.  This is a part-time 20 hours/week position. Currently the Chamber is a remote-first operation, however, this position requires the candidate to liaise in-person with businesses local to the Comox Valley. Applicants with complementary skillsets can combine areas of work with the other open Chamber position of either Communications Director/Events Coordinator.

To Apply
We pay a living wage and compensation is commensurate based on experience. Please submit your cover letter and resume with references electronically by June 21 to 
executivedirector@comoxvalleychamber.com 
Outline your strengths and use the qualifications as a guideline. As we build our team, we are looking for people with a willingness to learn and be a positive and trusted part of a well-functioning team. ​The position will remain open until filled.

Communications Director

We are hiring a Communications Director.
To apply, submit your resume with cover letter to executivedirector@comoxvalleychamber.com
​
General Accountability
 
The Communications Director will be the voice of the Comox Valley Chamber. Utilizing e-news, social media, website and traditional print, radio and on-screen media, they communicate the range of Chamber offerings to raise the profile of the Chamber and support the Comox Valley business community.
 
Organization and Structure of the Chamber
 
The Communications Director reports directly to the Executive Director (E.D.) and works among a team of staff.
 
The Chamber’s Board of Directors operates under the policy governance model. This means that only the E.D. is accountable to the board.  All other staff members report to the E.D. and are not directed by any board member.  Tasks are delegated to staff through the E.D.
 
Currently the Chamber is a remote-first operation, however, this position requires the candidate to liaise with businesses and attend events local to the Comox Valley.
 
Nature and Scope of the Position
 
The Communications Director has a keen eye for detail and a competency in written, visual and spoken communications. They are able to produce specific material on a deadline while keeping the ‘big picture’ in mind. Under the direction of the E.D. the Communications Director manages all public and member communications, staying true to the Comox Valley Chamber brand and values.
 
Regular Duties
  • Developing and promoting a cohesive brand story
  • Conceptualizing the look and feel of graphics and marketing collateral for all events
  • Managing social media and website content
  • Writing articles relevant to the local business community
  • Writing and distributing press releases
  • Maintaining a positive and trusted relationship with local print, screen and radio media
  • Producing regular Chamber newsletters while optimizing uptake
  • Producing documents related to Chamber events – AGM, Meetings
 
Qualifications
  • Knowledge and proficiency with communications technology
  • Familiarity with social media platforms and marketing
  • Impeccable copywriting, graphic design and layout skills
  • Familiarity with member e-newsletter platforms
  • Understanding of website management
  • Ability to build trusted relationships with media
 
Education and Experience
  • Bachelor’s Degree in communications or marketing
  • 5 years experience in communications, marketing or public relations
  • 5 years experience managing digital content
  • Familiarity with Microsoft Office
  • Established media relations a bonus   
Conditions
The Communications Director reports directly to the Executive Director and works collaboratively with other members of the staff team. This is a part-time position of 15-20 hours a week.  Currently the Chamber is a remote-first operation, however, preference will be given to local applicants. Applicants with complementary skillsets can combine areas of work with the other open Chamber position of Events Coordinator.

To Apply
​
We pay a living wage and compensation is commensurate based on experience.
Submit your resume and cover letter with references by June 21 to executivedirector@comoxvalleychamber.com
Outline your strengths and use the qualifications as a guideline. As we build our team, we are looking for people with a willingness to learn and be a positive and trusted part of a well-functioning team. This position will remain open until filled.

Events Coordinator

We are hiring an events coordinator.
To apply, submit your resume and cover letter with references to executivedirector@comoxvalleychamber.com

​


Position Summary
 
The Events Coordinator will be responsible for coordinating all events related to the Chamber and will support efforts towards marketing and membership. Events include: monthly business-after-business events; an annual general meeting; awards gala; seminars; luncheons; roundtables; breakfast sessions and other special events to raise the profile of the Chamber and support the Comox Valley business community.
 
Organization and Structure of the Chamber
 
The Events Coordinator reports directly to the Executive Director (E.D.). Depending on the project, the Events Coordinator may be responsible to assist volunteer task forces or committees as deemed by the E.D.  As well, depending on the project, other staff members may be called upon to assist with additional event support.
  
Currently the Chamber is a remote-first operation, however, this position requires the candidate to host events local to the Comox Valley.
 
Nature and Scope of the Position
 
The Events Coordinator is goal oriented, organized, a self-starter and thrives at working in a positive team environment.  The Events Coordinator has a proven ability to manage various promotional and association related events in cooperation with volunteers while adhering to budgetary limitations.
 
The primary responsibility of the Events Coordinator is the coordinating and conducting of Chamber events, collaborative member events, and working with Marketing to ensure consistent event roll-out. The Events Coordinator works closely with Marketing, Communications, & Membership staff as well as Chamber members and the business community.
 
 
Specific Accountabilities

-Coordinate all events related to the Comox Valley Chamber of Commerce
-Keep and update an annual calendar of all events
-Create a budget for each event and adhere to same
-Coordinate staff and volunteer support for all events
-Ensure accurate records are kept of each event (databases, files, etc)
-Arrange venues, caterers, suppliers, insurance and equipment
-Book all special speakers and/or hosts
-Ensure each event is profitable
-Submit a written report of each event to the E.D.

Event Details
-6-12 Business after Business events per year
-Minimum 1 trade show per year
-Annual Awards Gala
-Community Leaders Round Table
-Annual Board election in March
-Annual General Meeting in April
-One all-candidates forum per election
-Seminars, luncheons or breakfast session, special events as required

Duties
-Establish and maintain relationships with sponsors and suppliers as they relate to Chamber events
-Ensure suppliers are contacted on a regular basis
-Seek a competitive price for quality goods and service delivery
-Ensure positive and mutually beneficial sponsor relations 
-Maintain a high level of understanding in events, association events management and marketing trend
-Participate in staff training
-Study other chambers and their events best practices
-Stay on trend or be a leader with fundraising 
-Provide general office support as required as delegated by the E.D.
-Work within a team environment and assist others as needed
​  
QUALIFICATIONS
  • Event planning experience
  • Advanced skills in MS Windows, Word, Excel and Outlook
  • Skilled in Social Media platforms
  • High level organizational skills
  • Excellent customer service skills
  • Ability to work in a fast-paced environment and multi-task
  • Ability to have a flexible schedule around the events
  • Ability to demonstrate initiative and be resourceful
  • Consummate team player who can work independently
  • Good knowledge of the local area and business community
  • Valid BC drivers license and use of personal vehicle with business insurance (cost is reimbursed by the Chamber)
 
CONDITIONS
This is a part-time position of 15-20 hours/week. The Events Coordinator reports to the Executive Director. Applicants with complementary skillsets can combine areas of work with the other open Chamber position of Communications Director.
 
We pay a living wage and compensation is commensurate based on experience. Please submit your cover letter and resume with references electronically by June 21 to executivedirector@comoxvalleychamber.com 
Outline your strengths and use the qualifications as a guideline. As we build our team, we are looking for people with a willingness to learn and be a positive and trusted part of a well-functioning team. ​The position will remain open until filled.​


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©​ 2020 Comox Valley Chamber of Commerce.  All Rights Reserved.
PO Box 3007|  Courtenay  PO Main, BC  V9N 5N3
Phone: (250) 465-0019 

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